Changing schools or colleges can be a big step for students. Whether it’s because your family is moving to a new city, you’re joining a better institution, or you’ve completed your studies — one thing you’ll definitely need is a Transfer Certificate, also known as a TC.
To get this important document, you need to write a formal request to your school or college. That’s where a Letter to the Principal for TC comes in.
In this detailed guide, we’ll help you understand what a TC is, when you need it, how to write a proper letter to the principal, and we’ll give you easy-to-follow sample formats.
What is a Transfer Certificate (TC)?
A Transfer Certificate is an official document issued by your current school or college. It states that you are no longer a student there and have cleared all dues and obligations. This certificate is usually required when:
- You’re taking admission in another school or college.
- You’ve completed your studies.
- You’re moving due to personal, medical, or family reasons.
A TC acts like a “no objection” from your current institution. Without it, most schools and colleges won’t allow you to enroll in a new course.
Why Do Students Need a TC?
There are many situations where you might need a TC. Let’s look at some of the most common ones:
| Reason for Leaving | Who Writes the Letter | Example Scenario |
|---|---|---|
| Family moving to a new city/state | Parent or Student | Father/mother gets transferred to Bengaluru |
| Admission to a new school or college | Student | Student passed entrance exam in a better school |
| Completed Class 10 or 12 (Graduation) | Student | Need TC for admission to junior college/university |
| Health or personal reasons | Parent or Student | Long-term illness, need special care |
| Joining a professional course | Student | Enrolling in a skill-based or technical institute |
When Should You Request a TC?
You should write your letter as soon as you know that you’re leaving the institution. This will help avoid delays in your next admission.
For example:
- If your father gets a job transfer in May, you should submit the TC request by April-end.
- If you passed Class 12 exams and got college admission in June, send the request in early June.
Always try to apply at least 10-15 days before your last day.
How to Write a Letter to the Principal for TC?
Writing a TC application letter is quite easy, but it must follow a formal format. You need to make sure all the important details are included so that your request gets processed quickly.
TC Letter Format (Step-by-Step)
- Your Address and Date
Begin with your residential address (top left of the page) and the date you’re writing the letter. - Principal’s Address
Include the school or college name and address under “To, The Principal”. - Subject Line
Write a simple subject line like: “Request for Transfer Certificate”. - Salutation
Use a respectful greeting like “Respected Sir/Madam,” - Body of the Letter
This should include:- Your full name
- Class and section
- Roll number or ID
- Reason for requesting the TC
- Any additional information (e.g. when you plan to leave)
- A thank you note to the school and staff
- Closing and Signature
End the letter with “Yours sincerely” or “Yours faithfully”, followed by your full name and contact details.
Sample Letter to Principal for TC (Due to Parent Transfer)
12 R, Green Park Flats
Dwarka, Delhi – 110075
Date: 8 July 2024
To,
The Principal
Sunrise Public School
Dwarka, Delhi – 110075
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I am Shreyas Kumar, a student of Class 9-B, Roll No. 21. My father has recently received a transfer order to Bengaluru, and our family will be relocating by the end of this month. Due to this, I will not be able to continue my studies at Sunrise Public School.
I kindly request you to issue my Transfer Certificate so that I can take admission in a new school in Bengaluru without delay. I have cleared all dues and returned library books.
I am thankful to all the teachers and staff for their support during my time here.
Yours sincerely,
Shreyas Kumar
Mobile: 9876543210
Sample Letter for TC After Class 12 (For College Admission)
A-32, Sarvodaya Colony
Lucknow – 226010
Date: 1 July 2024
To,
The Principal
St. Mary’s Inter College
Lucknow – 226010
Subject: Application for Transfer Certificate
Respected Sir/Madam,
I am Anjali Verma, a student of Class 12-C (Roll No. 105). I have successfully completed my board examinations and wish to pursue my undergraduate degree at Delhi University.
I request you to kindly issue my Transfer Certificate, as it is required for the admission process. I have no outstanding dues or pending books from the library.
I express my heartfelt thanks to all my teachers who helped me grow academically and personally.
Yours faithfully,
Anjali Verma
Mobile: 9123456780
Tips to Make Your TC Letter Successful
Here are some simple but important tips to make sure your request is accepted without any delay:
- Use formal and polite language.
- Double-check that you mention your correct class, section, and roll number.
- Always include your reason clearly but briefly.
- If required, attach supporting documents like your father’s transfer letter, fee payment receipt, or medical certificate.
- Proofread your letter for grammar and spelling before submitting.
- If your school has an online portal, check if TC requests can be submitted digitally.
Difference Between TC, LC, and Migration Certificate
Many students and parents get confused between these three certificates. Here’s a quick comparison:
| Document | Purpose | When You Need It |
|---|---|---|
| Transfer Certificate (TC) | Confirms you have officially left the school/college | For joining any new institution |
| Leaving Certificate (LC) | Similar to TC; name may vary by region (especially in Maharashtra, Gujarat) | School/college completion or shift |
| Migration Certificate | Required when moving to a different board or university | Moving from CBSE to State Board or university shift |
Documents Usually Required for TC
Most schools ask for a few documents before they issue your Transfer Certificate. These may include:
- Application Letter for TC
- ID card or Admission Receipt
- Fee Clearance Certificate
- Library Clearance (if applicable)
- Parent’s Signature (for school students)
It’s best to check with your school office to know their exact process.
What Happens After Submitting a TC Application
Once you submit your TC request letter and the required documents:
- The school verifies your details.
- They check if you have any pending fees or library books.
- The principal approves the request.
- You’ll usually get your TC in 3 to 7 working days.
Sometimes, schools may also issue a Conduct Certificate along with the TC, which mentions your behavior and discipline record.
Final Thoughts:
Writing a Transfer Certificate application is a small but essential step when you’re moving to a new school or college. A well-written, polite letter helps in faster processing and avoids last-minute stress during admissions.
If you’re a student, ask your parents or guardians to help you write the letter. And if you’re a parent, make sure your child understands the importance of such formal procedures.
By following the format and examples in this guide, you’ll be able to draft a clear, respectful letter that gets your Transfer Certificate issued quickly.
